Health and Safety Software FAQs

Health and safety software is a digital solution for managing business risk, employee and contractor safety, and regulatory compliance. It enables businesses to improve safety communication, and collect and analyse essential data. This can then be shared easily and quickly within the organisation, helping businesses to spot trends, implement solutions and remedies, and take preventative measures.

Health and safety software is sometimes known by different names in different sectors and industries, or considered to be a subsidiary part of wider considerations.

OHS refers to Occupational Health and Safety.

EHS is an acronym for Environment, Health and Safety.

ESG stands for Environmental, Social, and Corporate Governance.

Health and safety software should supports all these areas, and you will want to choose a platform that meets your specific needs.

Work Wallet is the name of both our company, and our product.

Work Wallet is a dedicated provider of health and safety software solutions. Our team has the experience and expertise to support clients throughout a range of industries. Our development team are all based in-house and directly employed. This means we are responsive to client needs and not hindered by external resource constraints.

Drawing on our extensive health and safety industry knowledge, we have created a unique, fully integrated tool designed to reduce risk, improve workplace safety and streamline your business operations.

That tool is Work Wallet.

It is a simple and powerful digital H&S software solution that fits in your pocket and the palm of your hand. You collect information on the go using your digital device, which is then stored in an online area we call a “Wallet.”

We understand that safety risks are ever evolving and that every business needs a tool that grows and evolves with them. That is why we have created a solution that uses business intelligence data from your company to adapt and offer actionable insights into improving occupational health, control measures, incident management and more.

Work Wallet’s smart and simple H&S software gives you everything you need in one place. Work Wallet has thirteen different health & safety software modules to choose from. All the health and safety processes you need to keep your teams and workplace safe and compliant are available on our innovative risk management platform.

With no multiple apps on your phone, there is no fuss. It is a simple tool to allow you to manage safety and compliance easily. Our one app platform that does it all. With our EHS software you can easily choose which tools you need, onboard your workforce, reduce your paper chasing and go digital. All this in one easy-to-use package is what sets Work Wallet apart from other health and safety software providers.

Trying to manage your health and safety data can seem like an impossible task, but it does not have to be. Work Wallet is a valuable tool for any business leader or project manager seeking to improve its data management and easily view all its information.

Any data you collect through the H&S app syncs automatically in the Cloud. Your data is then stored in secure data centres, which are fully accredited and security compliant. The app works online and offline, meaning you can work anywhere at any time. It will synchronise automatically when it next connects to Wi-Fi or mobile data, so no work is lost.

You can then easily see all your risk management data in one place at any time, using relevant information to make informed decisions. Your data is digested and presented in a sophisticated built-in reporting dashboard.

Get management reports and KPIs in real time, delivering peace of mind. Our innovative employee safety platform gives you the answers you need instantly without chasing people, pushing paper, or wondering what is going on.

Yes, usually – but not all do, so be careful. A good health & safety software application, such as Work Wallet, should offer systems integrations which make your life easier.

Work Wallet can accommodate APIs to use, collect and share data more easily. It also offers integrations with common third-party off-the-shelf packages including Active Directory, NetSuite, Azure, Power BI, and Microsoft 365. This includes single sign-on capability.

In addition, Work Wallet’s modular structure means you only need to subscribe to the parts you want. Then, you can scale up you H&S software in future to meet changing needs by adding new modules. Each module seamless integrates with all the others, giving you an unrivalled overview of your safety situation.

This depends on what your needs are, but there are basic aspects we think that you should always consider.

Ease of use: Any system is only as good as the people that use it. Therefore, choosing a system that can be rolled out easily, with minimal training, is essential. This means having intuitive user interfacing. The better the system is adopted and used by your staff, the better you safety data and response will be too.

Data management and analysis: Going digital is designed to save you time and effort and make you more productive. Therefore, any credible system should have built in dashboard and data analysis, to make your life easier. If you want to do more in-depth analysis, make sure your H&S software also allows you to export your data.

Data security: Your provider should have good infrastructure, permissions management, data storage, the right accreditations.

Management insight: Your data and analysis should be easily shareable from the system itself, with no manual intervention. It should be presented in simple ways that make sense to senior managers and decision makers.

Device integration: Make sure your platform runs on the devices you want it to run on. Work Wallet works on mobile, tablet, laptop, or desktop. It can be accessed via the app, or using online portals. The app currently runs on Apple and Android, covering 95% of devices. The portal runs on any standard internet browser.

System integration: Work Wallet provides you with an all-in-one modular solution. However, if you have existing systems that you do not want to get rid of (as maybe you are tied to a contract at present), then Work Wallet can offer or develop integrations with most platforms.

Multilingual: It is important to be able to communicate with the modern multicultural workforce. Trusted by thousands of workers in over 25 countries, our app translates into many of different languages. These include French, German, Spanish, Polish and Urdu. This helps everyone understand information and helping you keep compliant. Our team are up to speed with the relevant regulations in your local area, and our platform can adapt to ensure you are always fully compliant.

Flexibility and customisation: Every business is unique, so you need a health and safety software tool that can be adapted to your requirements. Work Wallet is fully customisable and configurable to your needs. Templates and interfaces can be changed to include specific terminology and requirements. Different departments can then adjust their reporting to suit their requirements. So, you have got everything you need to make the most of our state-of-the-art tech.

Health and safety is a serious area of law and business responsibility. Penalties for non-compliance can be severe, including unlimited fines and jail. With H&S software such as Work Wallet, you can protect yourself and your business.

Health and safety software allows you to efficiently record data and use it to identify and minimise potential risks, file reports on incidents and use your audit trail and other data to understand how to improve safety in your premises.

Going digital will also help you to be more sustainable – both in terms of the environment, and your business processes and resilience. You will save time, boost productivity, reduce the costs of paper and printing, and improve your carbon footprint.

Some of the benefits of using a H&S management system or health & safety software package such as Work Wallet include:

• Simple self-service of safety by employees.
• Better contractor management, including jobs, permissions, and permits to work.
• Digital onboarding and inductions save time.
• Secure, time-stamped digital record keeping.
• Multi-media data capture maintains more complete records.
• Instant alerts of expiring qualifications, permissions, audits, reports and breaches.
• Real-time reporting and monitoring for decision making on the go.
• COVID secure with paperless processes and less physical contact.
• Boost productivity by reducing wasted working time.
• Streamline your administrative processes.
• Stay compliant and up to date with relevant regulations in your industry.
• Support your team and easily manage remote employees.
• Save time and money by only using one platform throughout your whole company.
• Choose the tools you need for your business and individual teams.
• Ensure compliance with relevant regulations at all times.
• Take corrective actions to ensure that any issues are dealt with quickly.