Smart, Simple Safety Software

You are legally required (for instance, by the Health and Safety at Work Act 1974, and ISO 45001) to ensure the health and safety of your employees. A health and safety management system is not in itself a legal requirement. However, it will be invaluable in helping you meet your legal and regulatory obligations.

Using a health and safety management system will be more efficient, for instance by making it easier to identify hazards and take steps to resolve them. Evidencing regulatory compliance will be simpler as well.

Here are some things to think about as a starting point when choosing a health and safety management system:

- How big is your business?
- What industry are you in?
- What are your specific needs?
- Do you need a paperless or digital solution, or will a paper-based system suffice?
- Do you want a comprehensive solution that includes everything from incident reporting to training modules, or something more basic?
- What is your budget?

Answering these questions will help you narrow down your options and choose the right health and safety management system for your business.

Various systems exist, including flexible modular systems such as Work Wallet, which allows you choice in managing safety your way.

Using a paperless digital health and safety management system will certainly be easier than paper-based systems or unwieldy spreadsheets.

Paperless systems are more efficient, with all your data is stored in one place, reducing search and analysis times. They are more accurate, and secure. They are more flexible, and can be accessed from anywhere, on site or in the office. And they are more environmentally friendly, saving paper and ink and reducing waste. Overall they a save you time and money.

Here are some basic points we think it is important to consider:

Simplicity - Your health and safety management system should be easy to use, without extensive training.

Flexibility - Your system should be flexible enough to meet the needs of your business today, and in the future.

Data - Your system should make it easy for you to collect, store, and analyse data.

Analysis – Does your system have tools and dashboards for data analysis built in, which presents your data in an easily understandable way?

Reporting - Your system should do the hard work for you, providing a range of branded, customisable and shareable reports.

Security - Your system should be safe and secure, be compliant with laws and regulations, and have the right security accreditations.

Compatibility – Compatibility with a range of devices allows access from anywhere, even when on the move.

Integration – Can your system link or integrate with other systems, allowing data sharing within your business?

Languages - Pick a system that is available in a range of languages and offers translations.

Configurability - You should be able to tailor it to your specific needs, for instance with template structure and branding.

Support - Your system should come with ongoing customer support and training, giving you the help you need to get started at use it effectively.

Pricing – A competitive and flexible pricing structure will avoid costly tie-ins and full-service bundles you don't need, giving you better value for money.